Tag: Credit Card Information

  • Accept Mobile Payments with Square

    Square RegisterOne of my client’s wanted me to introduce the team to a new credit card processing option from Square that will allow the office to:

    • Accept AMEX payments (previously too expensive under their existing merchant account)
    • Lower their credit card fees (with a flat 2.75% rate)
    • Allow’s their patient to be in control of their card the whole time
    • Allow patients to pay while seated, increasing sales
    • One more opportunity to capture a patient’s email address

    This new payment option works the same way it does at Nordstrom’s by allowing a patient to swipe and sign on an iPad. Nordstom has already seen an increase in sales from using Square’s mobile payment system. But they are not alone, Square has also partnered with Starbucks as part of their Square Wallet program, which lets other Square users pay with their phone.

    How does Square work?

    I encourage you to check out their awesome-looking website, but in general, you’ll get the total from Dentrix, type it into the app, have them swipe and sign, then enter either their email address or cell phone number to get emailed or texted a receipt. This information gets stored online under your Square account and a transactional email will be sent with each charge.

    What types of cards does Square accept?

    Visa, Master Card, Discover, and American Express. It works with credit and debit cards, but HSA cards can be accepted by healthcare providers like dentists as long as you apply here.

    What if someone doesn’t want to use the mobile payment system to swipe their card?

    Tell them that it is used by Nordstrom and Starbucks, but if they still object, this new system will operate side-by-side with the existing credit card terminal. If someone is uncomfortable using Square on the iPad mini, that will still be an option.

    Will we have to have the ability to balance when we go on-line? Will we be able to print an end-of-day report?

    You can print an end of day report from any computer via the internet.

    1. Simply login to Square using your username and password
    2. Click on the Payments page in the top navigation bar.
    3. Use the date selector or the pre-defined date ranges on the left-hand side of the page to choose the dates you wish to view.
    4. Click the Spreadsheets button at the top right of the page.
    5. Select either Transactions, Items Details, Items Summary or Mobile Staff Summary to download each spreadsheet.

    A .CSV file will download to your computer, which you can open using Microsoft Excel or any other common spreadsheet program or financial software. The file will include a separate column for tender type, total sales, discounts, taxes, fees, tips and payment URLs.  All of these instructions can be found here.

    You can also import transactions into Quickbooks.  This page will detail that process.

    Will everyone in the office be able to see everything on the account?

    Not if you don’t want them to. Another feature of Square is that you can create “mobile users” that can accept payments without logging into the master account and viewing sensitive information.  You can see the instructions to create individual logins here.

    Please let me know if you have any  more questions. Looking for a company like Square to accept online payments? Try Stripe. I listed Mobile Payment Processing as one of the 13 Trends Changing the World, but what do you think? Please leave a comment below.

  • WordPress Security

    After reading what Fusion Alliance wrote about Information Security and writing what I did about WordPress Security, I thought I’d write a bit more about how we keep our client’s WordPress web sites secure here at Erich Stauffer.

    WordPress Updates

    WordPress is updated regularly to address new security issues that may arise so we’re always updating our client’s to the latest version to keep them secure. Since version 2.7, WordPress has featured automatic updates and the WordPress Dashboard lets us know when the updates are available.

    WordPress Plugins

    One of the most common attacks against a WordPress web site is HTTP exploit payloads for specific vulnerabilities in outdated plugins. Plugins are add-on software that runs on top of WordPress. Think of WordPress as the operating system and plugins as the programs. If you’re not using a plugin, delete it from the system.

    WordPress Themes

    If your WordPress theme uses custom scripts to render thumbnails or other images they might be susceptible to being exploited. This happened to one of our web hosting clients who purchased a theme they were using on their WordPress web site. A hacker exploited the vulnerability and used our server to begin sending out spam before it was stopped.

    Secure FTP (SFTP)

    We use secure FTP (SFTP) to transmit files, which means we protect our server passwords while transmitting your files on the Internet. If you’re still using regular FTP, you’re sending your password via plain-text over the Internet, which is like using a post card to send your credit card information to someone.

    WordPress Backups

    In the event that all of these security steps still lead to a problem with our client’s site, we make local backups of all of our client’s sites and because we use two web hosts for our web hosting, we can restore those backups on another web host in order to keep your web site up in the event of a problem.

    If you’re looking for an experienced WordPress web designer and WordPress web host in the Indianapolis area, contact Erich Stauffer at 317-572-7521.