The easiest way to use Gmail with your organization is to buy Google Apps, but sometimes that’s not possible. However, there is still a way to use Gmail with your company email address.
How do I get my email in my Gmail account?
There are a couple of ways to do this. Your web host may have the option to forward your email to your Gmail address. Check with your company’s IT department to see if this is possible. If that is not possible, the next best option is to have Gmail check the email the way Outlook does using “POP”.
How do I add a POP email account in Gmail?
In Gmail, click on the gear ‘settings’ icon and click on “Settings”. Click the tab “Accounts”. Click “Add another email address you own”. A pop up will appear, enter your email address “firstname.lastname@example.org” and click on Next Step. The way this is done varies by web host.
In the following example, I will be using specific instructions for 1and1 webmail.
Under Username enter your email address “email@example.com”, enter the password you usually use for your email address. For 1and1 email use POP Server: pop.1and1.com and Port: 995, check the box “always use SSL” and check the “Label Incoming messages”, (Note: if you would like to keep a copy of your emails on your 1and1 server, check the box “Leave a copy of retrieved message on the server.”) and finally click on Add Account.
Click finish, go back to your inbox, and wait for the confirmation code to be emailed to you. Since it is forwarded to your email, it will come to you. Copy the code and go back into your settings > accounts and add in the confirmation code. You will now also be able to “Send as” this new email. It will be an option in a drop-down menu when composing new emails.
How would I put this on my cell phone?
The simplest way is to check it via the Gmail app in your phone after you add it to your Gmail.
How do we create a signature for it?
For signatures, you have to setup the signatures in Gmail. In the General tab you can setup a different signature for each email account listed in Settings > Accounts.
While the Gmail app on your phone won’t show the signature on the screen, it will attach the signature on send. When you go to send an email from your Gmail app in your phone, click your email address. A drop-down list will appear. Choose the email you want to send from and it will use that signature.